The primary focus of this position is to provide support to a Talent Manager and their roster of managed talent. This role will heavily focus on the coordination of campaigns and brand pitches as well as the administrative tasks related to. The role is vital to the day-to-day operations of DBA, as you will liaise between talent and brands/agencies to ensure all campaigns are seamlessly activated.

Essential functions

• Provide administrative support to the Talent Manager and their talent roster including calendar coordination and managing call sheets/notes

• Arrange and coordinate travel for the Talent Manager and/or their talent

• Project manage and execute partnerships with talent from post-contract phase through campaign completion, including scheduling calls/shoot dates, coordinating content calendars, overseeing shipments and arranging preview and live dates

• Attend and/or lead kick off calls

• Attend events/set visits with talent

• Update decks, presentations, and case studies

• Prepare and submit proposals decks in a timely and efficient manner

• Input all campaign details into accounting/tracker system as necessary

• Work with the finance department and finance software to ensure invoices are submitted accurately and on time

• Build relationships with brands and agencies in an effort to secure new business

• Draft and/or update contracts, eventually assisting in the redline process

• Show interest in and willingness to highlight talent on the rise

• Show interest in and willingness to understand the contract process

• Show interest in and willingness to understand rates and negotiations

• Eventually run point on smaller negotiations and proactive pitches and/or run point on specific talent’s day-to-day

• Participate in company-wide initiatives and activities

• Commit to furthering individual industry knowledge and professional growth & development

Competencies

• Accountability

• Adaptability

• Communication

• Client Focus

• Inclusiveness

• Organization

• Problem Solving

• Results Orientation

• Team Focus

• Multi-tasking

Travel required

Occasional travel may be required

Required Experience

• 2-4 years of administrative assistant experience in a related field (i.e. Talent Agency and/or Management, PR, Marketing)

• 2-4 years of project management experience

• Strong written, verbal, and visual presentation communication skills

• Excellent interpersonal skills; ability to interact with all personality types and behaviors; flexibility and adaptability

• Ability to work efficiently in a fast-paced environment with a high-volume email/workload

• Proactive, organized, and detail-oriented work style

• Ability to work against deadlines

• A passion for social media and an interest in developing talent relationships

Preferred Experience

• Previous talent agency or related industry

• Knowledge of and experience using Instagram, YouTube, TikTok, Facebook, etc.

• Knowledge of Google Analytics

• QuickBase experience

• Traffic analysis tools experience (ex. CreatorIQ, Social Rank)

• A working knowledge of Microsoft Office, Box, G Suite, Zoom, Mac, Outlook, Slack, Adobe, and/or other tools and technology

About the DBA Culture:

DBA is committed to enhancing its culture of inclusion and attracting, developing, and retaining diverse talent. We offer an ethos where all voices are heard, and where awareness and respect are mandated. We lead with our hearts and strive for our work family to be a reflection of our passion for championing new voices and guiding legacy brands to celebrate diversity and inclusion. Our team is goal-oriented and fosters a mindset of collaboration over competition. We are creative, we push industry boundaries, and we are collectively aiming to up our game. These core values are at the center of our company and its approach to internal community building. We are invested in your success and will work diligently to provide you with valuable career and personal growth opportunities in a safe and people-first environment.

DBA is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration without regard to race, ethnicity, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

About the DBA Business:

DBA is the industry leader in the influencer management and marketing landscape, representing a world class portfolio of diverse social media-oriented personalities, creators, and publishers. Founded in 2010, DBA was the first digital influencer agency to recognize the rise of new media voices and manage them as individual talent.

Now, with over 190 of the most prominent social media influencers whom, in aggregate, have a reach of 200 million-plus, DBA masters the multi-platform constellation of the ever-shifting media space, blending decades of brand strategy and communications expertise. Focusing on top-level content and storytelling as well as native advertising and brand development, DBA continues to move digital culture forward.

Digital Brand Architects has been featured in the New York Times, Variety, Hollywood Reporter, Fast Company, WWD, Forbes, Ad Age, and more. DBA offices are located in New York City and Los Angeles.

Summary/objective

The primary focus of this position is to provide administrative support to the VP and the UTA Creators department. This role will heavily assist with scheduling, internal and external communication, and campaign management. The role is vital to the day-to-day operations of UTA Creators, as you will assist in the administration between brands/agencies to ensure all campaigns are seamlessly activated.

Essential functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

· Provide full administrative support to the VP

· Manage and maintain VP's calendar

· Schedule meetings and calls for VP

· Manage call sheets and meeting notes

· Research brand verticals and industry trends for VP as needed

· Maintain contact database and update CRM

· Work with VP to organize and maintain documents, pitches, databases, and marketing materials

· Work with platform partners like CreatorIQ to assist with pulling talent data

· Input all campaign details into accounting/tracker system as necessary

· Update decks, presentations, and case studies

· Prepare and submit proposals decks in a timely and efficient manner

· Light office operation tasks

· Participate in company-wide initiatives and activities

· Commit to furthering individual industry knowledge and professional growth & development

Competencies

· Accountability

· Adaptability

· Communication

· Detail Oriented

· Self-Starter

· Client Focus

· Inclusiveness

· Organization

· Problem Solving

· Results Orientation

· Discretion

· Professionalism

· Team Focus

Work environment/Physical demands

The employee typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. The employee may encounter frequent interruptions throughout the work day.

Travel required

Occasional travel may be required (COVID permitting)

Required Experience

· 1-2 years of administrative or executive assistant experience in a related field (i.e. Talent Agency and/or Management, PR, Digital Marketing)

· Strong written, verbal, and visual presentation communication skills

· Excellent interpersonal skills; ability to interact with all personality types and behaviors; flexibility and adaptability

· Ability to work efficiently in a fast-paced environment with a high-volume email/workload

· Proactive, organized, and detail-oriented work style

· Ability to work against deadlines

· A passion for social media and an interest in developing talent relationships

Preferred Experience

· Previous talent/influencer agency or digital marketing

· Knowledge of and experience using Instagram, YouTube, TikTok, Facebook, Snapchat, etc.

· Knowledge of Google Analytics

· QuickBase experience

· Traffic analysis tools experience (ex. CreatorIQ, Social Rank)

· A working knowledge of Microsoft Office, Box, G Suite, Zoom, Mac, Outlook, Slack, Adobe, and/or other tools and technology

DBA is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration without regard to race, ethnicity, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

The primary focus of this position is to provide support to a Talent Manager and their roster of managed talent. This role will heavily focus on client service, the coordination of campaigns and brand pitches as well as the administrative tasks related to. The role is vital to the day-to-day operations of DBA, as you will liaise between talent and brands/agencies to ensure all campaigns are seamlessly activated.

Essential functions

• Project manage and execute partnerships with talent from post-contract phase through campaign completion, including scheduling calls/shoot dates, coordinating content calendars, overseeing shipments and arranging preview and live dates
•  Input all campaign details into accounting/tracker system as necessary
•  Work with the finance department and finance software to ensure invoices are submitted accurately and on time
• Attend and/or lead kick off calls
• Attend events/set visits with talent
• Update decks, presentations, and case studies
• Prepare and submit proposals decks in a timely and efficient manner
• Build relationships with brands and agencies in an effort to secure new business
• Draft and/or update contracts, eventually assisting in the redline process
• Provide administrative support to the Talent Manager and their talent roster including calendar coordination and managing call sheets/notes
• Arrange and coordinate travel for the Talent Manager and/or their talent
• Eventually run point on smaller negotiations and proactive pitches and/or run point on specific talent’s day-to-day
• Show interest in and willingness to highlight talent on the rise
• Show interest in and willingness to understand the contract process
• Show interest in and willingness to understand rates and negotiations
• Participate in company-wide initiatives and activities
• Commit to furthering individual industry knowledge and professional growth & development

Competencies

• Accountability

• Adaptability

• Communication

• Client Focus

• Inclusiveness

• Organization

• Problem Solving

• Results Orientation

• Team Focus

• Multi-tasking

Travel required

Occasional travel may be required

Required Experience

•  2-4 years of project management experience

• 2-4 years of administrative assistant experience in a related field (i.e. Talent Agency and/or Management, PR, Marketing)

• Strong written, verbal, and visual presentation communication skills

• Excellent interpersonal skills; ability to interact with all personality types and behaviors; flexibility and adaptability

• Ability to work efficiently in a fast-paced environment with a high-volume email/workload

• Proactive, organized, and detail-oriented work style

• Ability to work against deadlines

• A passion for social media and an interest in developing talent relationships

Preferred Experience

• Previous talent agency or related industry

• Knowledge of and experience using Instagram, YouTube, TikTok, Facebook, etc.

• Knowledge of Google Analytics

• QuickBase experience

• Traffic analysis tools experience (ex. CreatorIQ, Social Rank)

• A working knowledge of Microsoft Office, Box, G Suite, Zoom, Mac, Outlook, Slack, Adobe, and/or other tools and technology

About the DBA Culture:

DBA is committed to enhancing its culture of inclusion and attracting, developing, and retaining diverse talent. We offer an ethos where all voices are heard, and where awareness and respect are mandated. We lead with our hearts and strive for our work family to be a reflection of our passion for championing new voices and guiding legacy brands to celebrate diversity and inclusion. Our team is goal-oriented and fosters a mindset of collaboration over competition. We are creative, we push industry boundaries, and we are collectively aiming to up our game. These core values are at the center of our company and its approach to internal community building. We are invested in your success and will work diligently to provide you with valuable career and personal growth opportunities in a safe and people-first environment.

DBA is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration without regard to race, ethnicity, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

About the DBA Business:

DBA is the industry leader in the influencer management and marketing landscape, representing a world class portfolio of diverse social media-oriented personalities, creators, and publishers. Founded in 2010, DBA was the first digital influencer agency to recognize the rise of new media voices and manage them as individual talent.

Now, with over 190 of the most prominent social media influencers whom, in aggregate, have a reach of 200 million-plus, DBA masters the multi-platform constellation of the ever-shifting media space, blending decades of brand strategy and communications expertise. Focusing on top-level content and storytelling as well as native advertising and brand development, DBA continues to move digital culture forward.

Digital Brand Architects has been featured in the New York Times, Variety, Hollywood Reporter, Fast Company, WWD, Forbes, Ad Age, and more. DBA offices are located in New York City and Los Angeles.